Payroll Specialist

Payroll Specialist

We are seeking an experienced Payroll Specialist with a strong background in high-volume, multi-state payroll processing to join our team. The ideal candidate will bring expertise gained in a nonprofit environment and possess a proven ability to manage complex payroll operations across multiple entities and locations.

Key Responsibilities

• Process high-volume, multi-state payroll accurately and on schedule for multiple sites and legal entities.
• Perform comprehensive payroll audits to ensure compliance, accuracy, and data integrity.
• Administer employee wages, garnishments, deductions, benefits, and other payroll-related adjustments.
• Manage quarterly and annual payroll tax filings, reconciliations, and compliance requirements.
• Prepare, analyze, and distribute payroll reports for leadership, finance, and regulatory purposes.
• Ensure adherence to federal, state, and local payroll laws and regulations.
• Investigate and resolve payroll discrepancies, employee inquiries, and tax-related issues.
• Collaborate with Human Resources and Finance teams to maintain accurate employee and payroll records.
• Support payroll system maintenance, enhancements, and process improvements.

Qualifications

• Proven experience working in a nonprofit organization environment.
• Extensive experience processing high-volume, multi-state payroll.
• Strong payroll auditing and reconciliation expertise.
• Deep knowledge of wage administration, garnishments, deductions, and payroll compliance requirements.
• Demonstrated experience managing quarterly and annual payroll tax filings and reporting.
• Strong analytical skills with the ability to generate and interpret payroll reports.
• Experience processing payroll across multiple locations, business units, or legal entities.
• Advanced proficiency with Paylocity, including payroll processing, reporting, and system administration functions.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.

Preferred Attributes

• Highly accurate and detail-oriented with a commitment to confidentiality.
• Strong problem-solving and customer service skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Continuous improvement mindset with a focus on payroll process optimization.

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