Accounts Payable Specialist

Position Summary

Our client is seeking an experienced Accounts Payable Specialist to join their finance team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate vendor payments while maintaining strong internal controls and compliance standards. The ideal candidate will have experience in a nonprofit or higher education environment and be proficient in Workday.

Key Responsibilities

• Manage the end-to-end accounts payable process, including invoice receipt, coding, approval routing, and payment processing.

• Perform 3-way matching of purchase orders, receipts, and vendor invoices.

• Process vendor payments via ACH, EFT, and wire transfers.

• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.

• Prepare and analyze AP aging reports and follow up on outstanding items.

• Support month-end close activities, including accruals, reconciliations, and AP reporting.

• Maintain accurate vendor records and ensure compliance with organizational policies.

• Collaborate with internal departments and vendors to address payment inquiries and resolve issues.

• Assist with audits and provide supporting documentation as needed.

Qualifications

• 3+ years of Accounts Payable experience, preferably in a nonprofit organization or higher education environment.

• Experience with full-cycle AP processing and 3-way matching.

• Hands-on experience processing ACH, EFT, and wire payments.

• Strong understanding of AP aging reports and vendor account reconciliations.

• Experience supporting month-end close activities.

• Proficiency with Workday ERP required.

• Strong attention to detail, organizational skills, and ability to manage multiple priorities.

• Excellent communication and problem-solving skills.

Preferred Qualifications

• Experience working in a fast-paced finance or shared services environment.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

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