AP AR Coordinator

Accounts Payable Job Outline:

Accounts Payable and Accounts Receivable Coordinator

Reports to: CEO and CFO

Responsibilities:

• Perform accounts payable data entry for all vendor invoices
• Maintain/reconcile AP Trial Balances for AP and AP Clearing accounts.
• Work with vendors and purchasing to reconcile vendor accounts and billing issues.
• Prepare weekly check runs with appropriate supporting documentation.
• Process employee expense reports and reconcile associated travel advance accounts.
• Perform invoice processing for all customer shipments and progress billings (i.e, advance deposits), and process all accounts receivable transactions, including  credits, and payments/cash application
• Collaborate with other departments to ensure timely payment processing and address any issues related to accounts receivable collections
• Conduct account analyses and manage customer accounts to resolve discrepancies
• Maintain/reconcile AR Trial Balance
• Maintain ledger (in XL) of all customer advance deposits and reconcile monthly balances
• Maintain record of all insurance policies and track/calculate prepaid premiums for review by the CFO
• Maintain record of other prepaids, liabilities, and equity accounts, as needed
• Maintain accurate records of all financial transactions and account reconciliations
• Assist in the preparation of the internal monthly reporting package and other financial reports in accordance with guidance from the CEO and CFO
• Perform data entry tasks with a high level of accuracy, including journal entries
• Run month-end closing, as needed (shared responsibility), prepare monthly closing entries and reconcile assigned balance sheet accounts
• Assist the CFO by providing requested information, reports, and various research and/or special projects.

Qualifications:

• Associate’s degree, equivalent experience, or other advanced degree.

• Must have excellent interpersonal skills and be able to communicate with employees at all levels of the organization.
• Familiarity and understanding of basic accounting concepts to recognize and resolve bookkeeping issues
• Proficient in Microsoft Excel and Microsoft Word skills
• Ability to work independently
• Ability to multi-task and prioritize effectively, flexibly, and responsively while working with competing priorities and deadlines.

 

• Computer SkillsVisual Manufacturing and Accounting Software – comfortability with learning and utilizing legacy software is a must
• Working knowledge of Microsoft Excel is very important for export of data and account analyses/reconciliations outside of Visual
• Familiarity with the following would be a plus
  • Synoptics Reports
  • Crystal Reports
  • MS Word
• Databases in general

Other Considerations:

• Ability to maintain the strictest confidentiality.

• Strong analytical skills.
• Experience with Job Shop Manufacturing and Purchasing systems (e.g., receipts to stock; receipts to work orders, etc.), especially Visual manufacturing and accounting software, is a big plus
• Comfortability and/or experience with Crystal Reports and Synoptics a plus

The company provides world-class machinery and technology to the continuous web processing industry, and all design, manufacturing and commercial operations are located in a modern facility in Woonsocket, RI.  Customers include a broad range of companies, from venture-backed startups to Fortune 50 enterprises, all of whom demand innovative solutions to their web processing challenges.  Company benefits include medical, dental and life insurance, as well as a flexible savings account and a 401(K) plan. 

. . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law.  #toponehire