Accounts Payable Specialist

Duties

• Process and verify a high volume of vendor invoices using various CRM + financial software systems such as BuildOps and Sage Intacct, ensuring accuracy and adherence to company policies.
• Perform detailed account reconciliations, including general ledger accounts and vendor statements, utilizing Excel data analysis techniques like VLOOKUP functions and formulas.
• Manage accounts payable automation workflows to streamline invoice processing and reduce manual data entry errors.
• Ensure compliance with generally accepted accounting principles (GAAP), Accrual based account and internal controls by maintaining proper documentation and supporting audit requirements.
• Handle the preparation of journal entries related to accounts payable transactions, including debits & credits, ensuring proper classification within the general ledger.
• Collaborate with internal departments such as Construction, Service and Sales, while utilizing accounting systems like BuildOps + Sage Intacct for seamless data integration.
• Maintain confidentiality when handling sensitive financial information while supporting month-end close activities and account reconciliation processes.

Requirements

• Proven experience in accounting or finance roles with a focus on accounts payable functions; experience working within a construction, service or manufacturing environment a plus.
• Strong background handling different software systems and proven ability to adapt to new technologies. Experience using Sage Intacct or BuildOps a plus.
• Demonstrated knowledge of GAAP (Generally Accepted Accounting Principles) and financial compliance standards.
• Skilled in Excel data analysis, including formulas, such as pivot tables, VLOOKUP functions, and spreadsheet management for invoice processing and account reconciliation.
• Familiarity with accounting concepts such as double entry bookkeeping, journal entries, debits & credits, and general ledger reconciliation.
• Ability to perform detailed data entry with high accuracy using 10 key typing skills; experience with accounts payable automation tools is advantageous.
• Excellent analysis skills to identify discrepancies or errors in invoice processing or account balances.
• Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.

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