Expedite Specialsit

The Confirmation Specialist is responsible for providing administrative and operational support through the coordination, verification, and confirmation of Purchase orders, project details, schedules, and related documentation.
This role serves as a key communication point between purchasing and other internal teams to ensure accuracy, timely follow-up, and a high level of customer service.

Key Responsibilities

• Review and confirm Purchase orders, project details, and related documentation for accuracy and completeness
• Communicate with vendors, and internal teams regarding order status, scheduling, and required follow-up items
• Maintain and update data within the ERP system, and internal tracking systems
• Coordinate confirmations related to shipments, or service activities
• Prepare and distribute confirmation follow up emails, reports, spreadsheets, and supporting documentation
• Identify discrepancies or missing information and proactively resolve issues with appropriate stakeholders
• Provide timely responses to inquiries
• Ensure compliance with company procedures, documentation standards, and communication expectations
• Support continuous improvement initiatives to improve administrative efficiency and accuracy

 
Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative, customer service, coordination, or office support experience preferred
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
• Experience with ERP systems preferred
• Ability to work independently while collaborating effectively with cross-functional teams