Location: Mattapan, MA
Schedule: Monday–Friday, 10:00 AM–4:00 PM
Pay: $25–$27/hour

Position Overview

We are seeking an outgoing, organized, and community-minded Office Coordinator to support the day-to-day operations of a mission-driven organization in Mattapan, MA. This position combines traditional administrative support with event coordination, community outreach, vendor management, and property-related responsibilities.

The ideal candidate is personable, professional, and comfortable interacting with community members, vendors, donors, and internal staff. This could be a great opportunity for a polished early-career professional looking to grow within a community-focused organization.

Key Responsibilities

• Manage calendars, scheduling, and general administrative activities.
• Coordinate and support meetings, including preparing materials, presentations, and correspondence.
• Answer and direct incoming calls, manage email inquiries, and welcome visitors.
• Maintain filing systems, office supplies, records, and general office organization.
• Assist with planning and coordinating events, programs, conferences, property tours, and community activities.
• Manage the event rental process, including initial needs assessments, pricing, contracts, and onsite support.
• Maintain the organizational calendar of events and assist with newsletters and outreach materials.
• Support community outreach efforts, public relations materials, and engagement initiatives.
• Serve as a point of contact for vendors and contractors and coordinate onsite appointments.
• Assist with vendor contracts and property management initiatives, including helping resolve facility-related issues.
• Process and track donations, maintain accurate records, and assist with donor correspondence and outreach.
• Attend weekly staff meetings, staff retreats, and occasional board meetings.
• Represent the organization at community events and public presentations as needed.
• Perform additional administrative and operational duties as assigned.

Qualifications

• 2–3+ years of administrative support experience.
• Associate’s or Bachelor’s degree preferred.
• Intermediate to advanced proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Outgoing, professional, and comfortable engaging with a wide variety of people.
• Interest in community engagement and supporting a mission-driven organization.
• Bilingual skills are a strong plus.

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