Accounts Payable Specialist

Accounts Payable Specialist
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. In this role, you will process invoices, coordinate timely vendor payments, reconcile accounts, and resolve payment discrepancies in a high-volume industrial environment. The ideal candidate is organized, communicates effectively, and can manage multiple priorities while maintaining accuracy.

Key Responsibilities

• Review, verify, and process vendor invoices, ensuring accurate coding to the appropriate accounts and cost centers.
• Schedule and prepare vendor payments within established terms, taking advantage of available payment discounts.
• Research and resolve discrepancies involving purchase orders, contracts, invoices, and payments.
• Reconcile accounts payable transactions by comparing entries, system reports, and account balances.
• Monitor outstanding credits and ensure vendor credit memos are applied appropriately.
• Verify vendor tax identification numbers and maintain accurate supporting documentation.
• Coordinate stop-payment requests and purchase order amendments as needed.
• Review and process employee expense reimbursements and requests for advances.
• Maintain organized accounts payable records and filing systems in accordance with department policies and procedures.
• Prepare and distribute reports, including month-end summaries, and update weekly accounts payable metrics.
• Process petty cash disbursements, verify documentation, and record transactions.
• Support the accounting team with additional tasks and projects as needed.

Qualifications

• 1–2 years of accounts payable experience in a high-volume industrial environment.
• Strong attention to detail and accuracy when processing invoices, payments, and financial records.
• Good organizational and time-management skills, with the ability to balance multiple tasks and deadlines.
• Strong interpersonal and communication skills for working with vendors and internal teams.
• Ability to research discrepancies, analyze information, and resolve problems.
• Proficiency with computers, data entry, and standard office software and equipment.

. . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law. #ZIP